We’re looking for a

Team Planning Coordinator (Full-time)

to work in our Central Support Office - Esholt

The Role

Working predominantly with our People Team as a Team Planning Coordinator, you will support our Senior Leadership Team, to ensure we have cover for our optometrists, audiologists, dispensing opticians and other roles. This means building relationships with our locums and co-ordinating where they need to be and when!

The role will include various strategic and administration duties with the aim to ensure we have the correct number of clinics across the group, that we have the correct number of team to enable us to provide Obsessively Great Service (one of our core values).

The role, after training, will include the following areas:
  • To build excellent relationships with our locums to make sure that Bayfields is where they want to be!
  • To work with Practice Managers to ensure all clinics are distributed evenly across the week and month, with adequate team levels, and that all supporting documents are completed
  • To work with the People Team to ensure all systems are updated and correct
  • To maintain the locum budget and accurately forecast 3 months in advance
  • To be proactive and reactive when additional clinics are needed across the group
  • This role would suit someone from a recruitment or appointment handling background

Essential experience:
  • Microsoft proficient (in particular excel)
  • Excellent communication skills, in particular over email and telephone
  • Experience of absorbing lots of information and ensuring it is all captured correctly
  • GCSE and A-Level Maths (preferable)

Core competencies/skills required for this role:
  • Excellent communication skills
  • Analytical
  • Excellent attention to detail
  • Ability to multitask
  • Confident problem solver
  • Relationship builder

About us:

At Bayfields Opticians & Audiologists we realise that everyone is different so we get to know our clients as individuals to understand and provide the best solutions for their lifestyle.

It’s the same for our employees

Bayfields is a place to grow and develop as an individual, with ambition encouraged and opportunities on offer. We pride ourselves on having a strong internal culture that is focused on building a strong team, one of care and inclusivity


Your package

In return, we offer a great working environment and enviable benefits:
  • 4 weeks’ holiday plus bank holidays
  • A day off for your birthday every year
  • An incentive scheme which could earn you vouchers to spend in over 20,000 top stores, restaurants and attractions
  • A pension scheme of 3% employer + 5% employee
  • A cash health plan which means you get fast access to high-quality private medical care
  • A cycle to work scheme (spread the cost of a great new bike for less)
  • Access to online services designed to improve your financial wellbeing, plus discounts on top retailers, mobile phone contracts, cinema tickets, TV/broadband packages, travel, electronics and your supermarket shop
  • Discounts for yourself, family and friends on Bayfields products and services


If you’re interested in this opportunity, give us a call on 01274 619 318 or email us a copy of your CV with a covering email to careers@bayfieldsopticians.com

Apply now